EHS officer
What the EHS officer role does, sees and signs in Factory OS, and how a typical day runs.
Default demo person: Nurul Aini, EHS officer. This page describes the default access of the EHS officer role. The Org admin can change it under Settings > Roles & permissions; see Roles at a glance.
What you do
You keep the environmental and safety records: aspects, monitoring, waste, risk assessments, permits to work, inspections, incidents, contractors and the legal register.
Where you start
Sign in, choose your workspace, and the apps launcher opens. It shows one tile for each module your role can open. My work carries a number when records are waiting for you.
Your apps launcher
The apps launcher with the tiles this role can open.
- My work: the number of records waiting on you.
- Module tiles. Only the modules your role can open appear.
- Settings, if your role has it.
Your queue on Home > Queue (My work): Nothing by default. The My work list stays empty for this role.
Your work queue on a phone
My work on a phone, the records waiting for this role.
- Page title and your role.
- One card per record waiting. Live-order records come first.
- Bottom tabs to move between modules.
Your daily screens
| Screen | Where | What you do there |
|---|---|---|
| Aspects | /ehs/easp | Environmental aspects and their controls. |
| Monitoring | /ehs/envm | Environmental readings. |
| Waste | /ehs/ewst | Waste consignments. |
| Risk assessment | /ehs/hira | Hazard risk assessments. |
| Permits to work | /ehs/ptw | Approve and close permits. |
| Inspections | /ehs/sinsp | Workplace inspections. |
| Incidents | /ehs/inc | Incidents and near misses. |
| Contractors | /ehs/ctr | Approve contractors. |
| Legal register | /ehs/legal | Legal requirements and compliance. |
The incidents list
Incidents list.
- Filter the incidents.
- Status: Reported, Investigating, Actions, Closed.
- Open an incident to take its next step.
What you can do
You have full access to: EHS. You can create, edit and take steps there.
Steps you sign, with the button names on screen:
| Record | Steps |
|---|---|
| Incidents | Start investigation, Close incident |
| Permits to work | Approve permit, Start work, Close permit |
| Aspects and risk assessments | Approve controls |
| Monitoring | Record reading, Close · action taken |
| Waste | Ship · consignment note, Close · disposal confirmed |
| Inspections | Record results, Close · actions verified |
| Contractors | Approve contractor, Suspend, Reinstate |
| Legal register | Approve, Record compliance evaluation |
A signed step needs your e-signature specimen and, where a requirement is set, current training.
What you can see but not change
View access: Purchasing, Inventory, Production, Quality, Maintenance. You can open and read these. Their action buttons are disabled with Your role can view this but not change it.
What you cannot do and who does it
| You cannot | Who does it | What you see |
|---|---|---|
| Open the machine tablet or phone scan | Production roles | The floor opens for floor roles only; EHS is not one. |
| Release a lot or sign quality records | QA manager | This step needs a QA manager signature. You are signed in as Nurul Aini (EHS officer). |
| Open Sales, Engineering or Settings | Org admin can change access | Your role has no access to Sales. |
Hidden for your role: Sales, Engineering, Settings. They do not appear on the launcher. If you open one by address you see You do not have access to this page and Back to apps.
A typical day
Open EHS from the launcher. There is no queue, so start from the register you work in. Details: Ehs.
Record readings and close any exceedance with an action. Details: Ehs.
Approve permits to work before the work starts. Details: Ehs.
Investigate and close incidents. Details: Ehs.